Planning a hen party isn’t always without its emotional moments but it can be even more difficult when you have budget restraints to take into consideration.
In Australia, it is a tradition for each guest to pay for herself to attend the hen’s party. When sending out your invites, be specific about what the hen’s party package includes, so people know exactly how much they are spending and what they are spending it on. It is not expected that the bridal party forks out the cash for everyone attending. Typically, the deposit that needs to be paid for the hen’s party package would be covered by the bridal party, by the bridesmaids or Maid of Honour paying upfront for their cost. The rest of the invitees then pay the chief bridesmaid their per head cost.
Looking for ways to surprise your bridal team, without breaking the bank? These brilliant budget hen party ideas are just the thing – from hen party games, to decor ideas and keepsakes. We’ve got everything you need to make the hens’ night one to remember.
HERE ARE SOME OF THE BASIC THINGS TO FACTOR INTO YOUR BUDGET, DOUBLE UP IF YOU’RE MAKING A WEEKEND OUT OF IT.
Decide how many people will be sharing rooms. If you are considering putting three people into a room to lower the cost, remember that this, more often than not, means two people have to share a double bed. Make sure this is something your guests would be agreeable with before budgeting for this option.
Packages, like the great variety we have on offer at myhenplanner.com, can start from as little as €20, and after that, the sky’s the limit. Remember, the price doesn’t determine how much fun you will have, that’s all down to your group on the day, so set a limit that won’t push your guests out of the running. We’d use this nugget of wisdom when deciding on all aspects of your hen party budget.
Divide this section into three parts: lunch/arrival food (especially if you are hoping to fit in a day-time activity), snacks (e.g. cupcakes/sweets/crisps that you might purchase in advance to bring to the party for when the guests are playing games etc.), and dinner. Dinner may be included in your accommodation package, particularly if you choose a hotel. Still, if you are planning on renting a country house, for example, a caterer could be a cost than you might not have considered. If breakfast isn’t included in your accommodation price, factor it into your snacks budget to make sure your hungover hens get fed the morning after the big night before.
We have the ultimate list of Hens Ideas . From raunchy to sophisticated, we have you covered.
HOW TO PLAN A HEN PARTY ON A BUDGET
GET YOURSELF A HEN PARTY PLANNER
If this is the first hen party you’ve had to arrange and you’re feeling the pressure, then why not consider hiring a professional hen party planner who can carry out all the research for you and remove all the unnecessary stress? You may pay a little more for the services, but it’ll make the whole experience a little more enjoyable if party planning isn’t your thing. Just make sure to communicate your budget with the hen party planner beforehand so they can find activities that will suit everyone’s needs.
Alternatively, there are plenty of hen party planner books available online or free checklists offering a list of everything you need to make sure everything goes to plan.
PRIORITISE YOUR BUDGET OVER PLANS
One of the biggest reasons for planning a hen party can get a little out of control is normally down to costs. Our first tip to avoid any stress is to have a rough idea of your budget. By having a number in your head, you’ll be able to quickly get an idea of how much you’ll want to spend on your games and activities.
Bear in mind what is affordable to one person may not necessarily be affordable for your guests. One thing you wouldn’t want is people dropping out last minute. To make sure there are no dramas, share a few options, including the cost of each activity so you can get a sense of everyone’s interest.
For example, are you planning a whole day event which includes an activity, followed by cocktails and dinner? Perhaps you just want a night out? Where does transport fall into this plan? Can people opt for just dinner and cocktails or are do they need to attend all parts of the event? Try to include these details within your rough plan, so your guests are clear.
PLAN IN ADVANCE
Planning a hen party can end up being a lot more expensive if you leave it till the last minute. Last minute deals on hen parties isn’t a thing like it is with 2-week holiday packages, so you’ll want to start planning with as much time as possible to ensure you get everything you need to make it one to remember.
Whether you’re looking to go out of the country for a long weekend, on the search for a glitzy venue or booking a spa day, try to get the main bookings out of the way early so you can make the most of the early-bird bargains. This will give you the chance to spread the cost over several months, making it much more manageable for everyone.
Not only that, leaving plenty of time for planning will give you the opportunity to search for the best deals and keep your options open.
TAKE THE TIME TO PLAN YOUR GUEST LIST
Something to consider when you’re trying to keep the costs down is how many people you invite? You’ll be surprised how much money can be saved from just cutting the guest list down to your nearest and dearest.
You may want to put in some time to sit down with the bride and ask her who she wants to be at her hen party. Some brides only want close friends, whereas others don’t want to leave anyone out so just make sure your communication is clear.
If you feel the guest list is blowing your budget, be ruthless! You should never invite anyone you feel an obligation to do so – it’s your hen party after all!
ASK DON’T GUESS
Don’t waste time guessing what your friend would like to do at her hens’ party. Simply ask. Speak to her to get an idea of what she has in mind. Some people are clear from the beginning while some are confused. If you are handling the confusing kind, make sure both of you are on the same page.
Talk to her about the budget. This will give you a heads up as to how you should begin planning. A trip to Barcelona is not possible with her friends having only $100 in their pockets. So be realistic and practical.
OPTIONS IN MIND
First, develop a rough plan, including the date, activities, and costs; then, let everyone know. It’s much easier than asking everyone individually. This will also allow people to choose from the several activities that you have planned. Not everyone is interested in the same activities. This will further control the costs for those who have a small budget and ensure maximum attendance.
HUNT FOR DEALS
This one is important. Search around for places offering budget-friendly deals and packages. When booking a hotel, restaurant, cruise, etc. make sure to let them know that you are a hen party, you might get some discount. Search online for hen party deals near you, and you will get a bunch of them.
BE AN EARLY BIRD
Just like you book your air tickets way before the season begins, same is the case with hen parties. Making reservations on time will help you save bucks. It allows you to get the best venues at your desired dates and ensures the majority of your guests’ attendance. Also, it gives your friends enough time to make payments. You don’t want to bug people for payments till the last moment.
ASK THE EXPERTS
If you’re trying to plan on a budget you really don’t need to go it alone, planning a hen party can be stressful (we should know, we’ve been doing it since 2002 and have sent over 500,000 guests on fabulous pre-wedding parties). We pride ourselves on not just being ruddy good at it but we’re happy to help.
Some hen’s are nervous about using a hen party service as they think it costs more but true hen party experts will actually save you money.
We don’t believe in hard sell but we do believe in being helpful and approachable, so you can call our team at any time and ask us for tips for ways of making your weekend work without breaking the bank.
It might be just an activity, you might only want an evening planned or just need to find a hotel that accepts hens (not all do).
Once the big budget items are sorted, you can decide whether or not to include some of the following items in your package for guests.
If you are organising group transport, eg by bus/train/plane.
Are you planning to bring bottles of Prosecco or the bride’s favourite tipple? Will there be a drink (or more!) included in the price of your dinner menu or will this have to be covered on the night?
If you decide to have one, think about the spend involved. Will your guests need to fork out for costumes?
Fee for nightclub or reserving bar area
Some accommodation options will include free entry to particular venues or you can decide whether to let people pay on the night.
As discussed earlier, beware of numbers when you are deciding on a cost per bag.
Presents for the bride
From sashes and badges, to hair and make-up, to Polaroid cameras and jewellery, this section could leave you hen planners out of pocket if not factored carefully into your budget.
Balloons, bunting, and pretty paper plates, cups and napkins can really make a big difference at a hen party, so consider whether you can squeeze in something special from The Hen Planner Boutique into your budget.
One thing to try and include in your budget is the bride’s costs. Although some bride’s will insist on paying their way, particularly if it’s a smaller hen, paying for some or all of the bride’s expenses is a gift that won’t be forgotten in a hurry and will make her feel truly spoilt.
And finally….don’t forget to include a small contingency fund. Even if you’ve budgeted your whole night down to the smallest detail, sometimes things just don’t go to plan. But if everyone contributes a small amount, then there’s a good chance that anything that does pop up won’t be a reason to panic.
Read more with our Top 30 Hens Night Ideas Brisbane